Reimbursement & Deposit Forms
PROCEDURES FOR EXPENSE REIMBURSEMENT:
The BMS PTA is a non-profit organization and is not required to pay sales tax. When purchasing goods, bring the BMS Tax Exempt Form to merchants. Sales tax will only be reimbursed for if the vendor does not recognize our tax free status (I.e. Costco).
All reimbursement forms are to be submitted within two weeks after the scheduled event, and in no event shall any expenses be accepted for reimbursement after the last day of school. For on-going committees, reimbursement forms may be handed in at any time
Receipts for all eligible expenses must be attached to the PTA Reimbursement Form, and these can be put in the PTA mailbox in the BMS office, attention Jennifer Vandis or email at email@example.com to arrange drop off. Any direct payments to vendors should be clearly indicated on the reimbursement form with a receipt.
PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS:
All money collected should be promptly given to Co-Treasurer Monika Fitch Lazaro, to be deposited. Complete the BMS deposit form fully and make sure to separate out cash and checks. Detail each check separately with a check number and name of the payee. Email Monika Fitch Lazaro at firstname.lastname@example.org to coordinate delivery of deposits and forms. If a committee collects money over a number of days, a deposit form must be submitted everyday. Do not wait until the end of the event when all monies have been collected.
If the deposit includes more than one source of revenue (i.e. both online credit card payments and cash), make the amount collected for each source of revenue is indicate. You should also make sure that the treasurer Monika is aware of payment dues from online sources.
Contact Treasurer Jennifer Vandis at email@example.com if you have any budget, expense or deposit questions.